Mailhook and Klaviyo: Referral Email Capture Template

When an agent forwards a warm referral to a dedicated Spojit Mailhook address, this template extracts the prospect's details and adds them to Klaviyo as a profile on a warm-referral list, ready for immediate outreach.

What It Builds

A Mailhook trigger gives the workflow its own email address. Forward any referral to it and a run starts. A Connector node in Agent mode reads the forwarded message and pulls out the prospect's name, email, phone, and any notes using a Response Schema, then a Klaviyo Connector node creates or updates a profile and subscribes it to your warm-referral list for follow-up.

The Prompt

Paste this into Miraxa and it builds the workflow, connecting the tools for you:

Build a workflow that triggers when an email is forwarded to a Mailhook address. Read the forwarded referral and extract the prospect's name, email, phone, and any notes. Then add or update that person in Klaviyo as a profile, set their name, email, phone, and a "referral_source" property, and subscribe them to a list called "Warm Referrals" so the team can reach out right away.

Connectors Used

Mailhook - the trigger; a unique @mailhook.spojit.com address that starts a run on each forwarded referral.
Connector node (Agent mode) - extracts the prospect fields from the email body with a Response Schema.
Klaviyo - creates or updates the profile and adds it to the warm-referral list.

Customize It

Change the list name from Warm Referrals, swap or add profile properties such as property type or budget, or have Miraxa also send a Slack alert to your agents when a new referral lands.

Tips

Use your Klaviyo API key with profile and list write scopes so the profile can be created and subscribed.
Keep the extraction step in Agent mode with a Response Schema so messy forwarded text still maps to clean fields.
If referrals arrive as attachments rather than body text, add an Attachment node to feed the file into extraction.