Mailhook and Monday: Rental Application Intake Template
Turn rental applications emailed to a dedicated Mailhook address into reviewable items on your Monday applicants board, with the key applicant details already extracted.
What It Builds
This Spojit template starts with a Mailhook trigger that gives the workflow its own inbound email address. When a prospect emails their application, an Attachment node pulls the attached form bytes, a Connector node in Agent mode reads it and returns structured applicant details, and a Monday Connector node creates an item on your applicants board for review.
The Prompt
Paste this into Miraxa and it builds the workflow, connecting the tools for you:
Build a workflow with a Mailhook trigger so rental applications can be emailed to a dedicated address. Fetch the attached application document, then use an agent to extract the applicant name, email, phone, desired property, monthly income, and move-in date as structured fields. Create a new item on my Monday "Rental Applicants" board using the applicant name as the item title and map the extracted details to columns for review.Connectors Used
- Mailhook - the trigger; rental applications sent to the generated address start each run.
- Attachment - fetches the attached application document so the agent can read it.
- Monday - creates the applicant item on your board.
Customize It
Change the board name to match yours, and edit the list of extracted fields (add references, employer, or pet details) so they map to your own columns. You can also set the item group to a stage like New so applications land in the right pipeline column.
Tips
- Use Agent mode on the extraction step with a Response Schema so the applicant fields come back as reliable JSON every time.
- The Attachment node is Mailhook-only; keep it right after the trigger so the document is available downstream.
- Filter the Mailhook by subject if the same address receives non-application mail.