Mailhook and Knowledge: Offer Letter PDF Summary Template
Turn purchase offers emailed as PDFs into clean, structured summaries the moment they land in your inbox.
What It Builds
This Spojit template gives you a dedicated Mailhook address. When a buyer's agent emails an offer letter PDF to it, an Attachment node pulls the file, a Knowledge node embeds it into a transient collection, and a Knowledge query in Query mode extracts the offer price, contingencies, and closing date. A Send Email node delivers the tidy summary back to you.
The Prompt
Paste this into Miraxa and it builds the workflow, connecting the tools for you:
Build a workflow that triggers when an email with a PDF attachment arrives at a Mailhook address. Fetch the attached offer letter, embed it into a transient Knowledge collection, then query it to extract the offer price, all contingencies, and the closing date. Email me a clean summary of those fields along with the sender's name and the property address.Connectors Used
- Mailhook - the trigger; every offer emailed to your unique address starts a run.
- Attachment - fetches the PDF bytes from the inbound email.
- Knowledge - embeds the offer into a transient collection and queries it for the key fields.
- Send Email - delivers the summary to your inbox.
Customize It
Change the extracted fields to match your deal sheet: ask for earnest money, financing type, or inspection period instead of (or alongside) the defaults. Swap the destination address, or add your transaction coordinator. You can also tell the prompt to attach a Response Schema so the summary comes back as structured JSON for downstream steps.
Tips
- The transient collection embeds, queries, and discards in a single run, so nothing lingers between offers.
- Knowledge runs OCR, so scanned or photographed offer PDFs still extract cleanly.
- To send from your own domain instead of the built-in mail service, point the final step at a resend or smtp connection.