Mailhook to Monday: Signed-SOW Email to Project Card Template

When a signed statement of work lands in your inbox, this template reads the PDF and opens a Monday.com project card so delivery can start the same day.

What It Builds

A Mailhook trigger gives the workflow its own dedicated address; any signed-SOW email sent there starts a run. An Attachment node pulls the PDF bytes, an Agent-mode Connector node extracts the project scope, client name, and key dates, and a Monday.com Connector node creates an item on your delivery board so the engagement is ready to staff.

The Prompt

Paste this into Miraxa and it builds the workflow, connecting the tools for you:

Create a workflow with a Mailhook trigger that receives signed statement-of-work emails. Pull the PDF attachment, use AI to extract the client name, project scope summary, start date, and end date, then create a new item on my Monday.com delivery board with the client as the item name and the scope and dates filled into columns.

Connectors Used

Mailhook - the trigger; its dedicated address receives the signed-SOW email and starts the run.
Attachment node - fetches the SOW PDF bytes from the inbound email.
Agent-mode Connector node - reads the PDF and returns structured scope and dates.
Monday.com - creates the project item on your delivery board.

Customize It

Change the board name in the prompt, name the exact columns to populate (owner, budget, status), or ask for extra fields such as the SOW value or billing terms. Point it at a different board for each practice area, or add a default status like "Kickoff" so new cards land in the right group.

Tips

Add a Response Schema to the Agent-mode node so scope and dates come back as clean, reliable fields for the Monday.com columns.
Filter the Mailhook so only mail from your contracts address or with "signed" in the subject starts a run.
Use a Direct-mode Monday.com node if you always write to the same board and want zero AI cost on the create step.