NetSuite and Mailhook: Wholesale Order Email Intake Template

When a wholesale customer emails a purchase order to your dedicated mailhook address, this Spojit template reads the line items and creates a matching sales order in NetSuite, so B2B orders skip manual entry.

What It Builds

A Mailhook trigger gives the workflow its own inbound email address. Every purchase order sent to it starts a run: a Connector node in Agent mode reads the customer, item SKUs, quantities, and prices from the email body, then a NetSuite Connector node creates a sales order from those values. A Send Email node confirms back to the sender.

The Prompt

Paste this into Miraxa and it builds the workflow, connecting the tools for you:

Build a workflow that triggers when a wholesale customer emails a purchase order to a mailhook address. Read the customer, item SKUs, quantities, and unit prices from the email, create a matching sales order in NetSuite, and email the sender a confirmation with the NetSuite order number.

Connectors Used

Mailhook trigger - your own inbound address that starts a run on every incoming purchase order.
NetSuite - creates the sales order from the extracted line items.
Send Email - sends the confirmation back to the wholesale customer.

Customize It

Change the prompt to match SKUs against a NetSuite item lookup, set a default warehouse or terms, route to a Human approval node for orders above a dollar threshold, or skip the confirmation email for known accounts. Adjust which fields you pull from the email to fit how your customers format their orders.

Tips

Use Agent mode for the extraction step so it handles varied email formats; use Direct mode for the NetSuite create so the field mapping stays exact.
If orders arrive as PDF attachments, add an Attachment node to fetch the file before extraction.
Give the NetSuite connection permission to create sales orders for the right subsidiary before going live.