Mailhook and Monday: Leave Request Email to People-Ops Board Template

Turn leave-request emails into tidy Monday board items your people-ops team can review and approve, all from a single email address.

What It Builds

This template gives your workflow its own @mailhook.spojit.com address. When an employee emails a time-off request to it, the Mailhook trigger starts a run, a Connector node in Agent mode reads the message and pulls out the employee name, dates, leave type, and reason as structured fields, and a Monday Connector node creates a new item on your people-ops board for the team to approve.

The Prompt

Paste this into Miraxa and it builds the workflow, connecting the tools for you:

Build a workflow with a Mailhook trigger so employees can email leave requests to a dedicated address. Extract the employee name, leave type, start date, end date, and reason from the email, then create a new item on my Monday "Leave Requests" board with those fields filled in and a status of Pending Approval.

Connectors Used

Mailhook - the trigger; every email to the generated address starts a run, exposing the sender, subject, and body.
Monday - creates the board item with the extracted leave details.

Customize It

Change the board name, the status label, or which fields you capture (for example add a department or manager column). You can also point the prompt at a different group within the board so requests land in the right team's section.

Tips

Make sure your Monday connection has access to the target board, and that the column names in the prompt match real columns.
Use Agent mode for the extraction step so Miraxa can handle free-form wording like "off next Mon-Fri"; switch the Monday create step to Direct mode for a fixed, predictable action.
Add a Human approval node after the item is created if you want a manager to sign off inside Spojit before the request is marked approved.