Mailhook and NetSuite: Vendor Bill PDF Intake Template

Vendors email their invoices to a dedicated address and Spojit turns each PDF into a draft vendor bill in NetSuite, no manual keying required.

What It Builds

A Mailhook trigger gives the workflow its own inbox address. When a vendor emails an invoice, an Attachment node grabs the PDF bytes, a transient Knowledge query reads the document and extracts the vendor name, total amount, and line items, and a NetSuite Connector node creates a draft vendor bill from the result. The whole thing runs the moment the email lands.

The Prompt

Paste this into Miraxa and it builds the workflow, connecting the tools for you:

Build a workflow with a mailhook trigger so vendors can email invoices to a dedicated address. Pull the first PDF attachment, read it to extract the vendor name, invoice number, total amount, and line items, then create a draft vendor bill in NetSuite with those fields.

Connectors Used

Mailhook - the trigger; each invoice email to the workflow address starts a run.
PDF and Knowledge - read the attached invoice and extract the vendor, amount, and line items.
NetSuite - creates the draft vendor bill.

Customize It

Change the extracted fields in the prompt to match your bill template (add a poNumber, due date, or tax line). Swap "create a draft vendor bill" for posting it directly, or add an approval step before NetSuite when totals exceed a threshold you set.

Tips

Use a transient Knowledge query so each invoice is read once and discarded; no shared collection to manage.
Give your NetSuite connection write access to vendor bills before the first run.
The Attachment node only works in Mailhook workflows; set it to Single to take the first PDF.